Umbria Price, Budget, & Monitor provides direct support for pricing teams and lawyers enabling them to accurately and quickly plan, scope and monitor matters in progress. It improves client satisfaction by providing flexible alerting and engaging client-ready reports to ensure proactive management of budgets.
Planning
Planning provides unparalleled flexibility in a single interface to enable pricing and legal project management teams to have real-time discussions with partners on scoping/pricing. Pricing can rapidly assess impact on profitability of various fee arrangements.
Monitoring
Monitoring provides a configurable dashboard to allow the delivery teams to track progress on their matters, including budget v. actual. The configuration options allow each matter to be customized to fit the needs of the client or fee arrangement.
Alerting
Email alerting and notification warns users and provides status update when thresholds have been reached. These alerts can be forwarded to a client as a status update or bring focus internally when the matter may be going wrong.
Reporting
Many clients, even those with e-billing systems, require that the partner responsible for the matter provides reports on a regular basis. The requirements and format of these reports vary widely. Configurable reporting fulfils these needs.
Planning
Features
Single-page unified interface
Support for scenario mapping across all phases
Hierarchical planning with the ability to create and support at phase, sub phase, and n-level phases
Provides different enforcement rules for phase start & end date
Supports top-down and bottom-up planning
Complete rate card support with rules and rate card hierarchy
Ability to adjust for year-over-year rate and costs increases
End user selection of KPIs and other columns
Multiple ‘What-If’ Analyses for fixed fees and discounts
Locks critical phase-level KPIs with the ability to modify resources during matter progression
Flexible planning templates with filter by task code set and other metadata
Support for different arrangement types and multiple plans for matters
Ability to configure plan reports that meet firm or client’s needs and export them in PDF and Excel
Budget creation for grouping of matters
Benefits
Flexibility to fit any planning scenario
Ease of use through a single-page interface
Template customization to fit user’s needs
Enhanced understanding of alternative fee options
Rapid budget creation based on product flexibility
Effortless portfolio management through matter grouping
Monitor
Features
Configurable dashboard and widget architecture allowing monitoring adjustment even down to an individual matter level
Drill-down and drill-out support permitting a 360 view of the matter
Flexible design supporting a multitude of page designs
Wide range of data visualizations supported, including line, bar, donut, KPIs, etc.
Support for over 200 different KPIs
Out-of-the-box support for a variety of pages that include reporting by month and by phase-task code, among others
Flexibility in configuring your own widgets and pages
Role-based security model preventing associates and others from accessing sensitive KPIs
Ability to monitor multiple plans at once allowing creation and usage of sub-budgets without impacting the original budget
Benefits
Improved client satisfaction as fee earners can quickly address client questions and concerns
Partners can self-serve – no more waiting on finance.
Critical KPIs are immediately available – no more manual calculation in Excel
Regular monitoring reduces the risk of write-down and can improve matter profitability
Improved time entry hygiene with visibility into time entry detail throughout the month
Alerting
Features
Flexibility in configuration to fit the needs of each matter
Ability to send scheduled alerts on the matter status
Support for monitoring different values
Alerting enabled through both, email and user interface
Alert triggers across different people and matter roles
Customization of notifications for a single matter, or across multiple matters
Benefits
Improved visibility into budget-to-actual and other metrics provide for enhanced matter management
Enables partners to proactively manage retainers, allowing them to send a timely invoice to refill or replenish the retainer
Greater flexibility meeting the needs of different groups within the firm
Ensures partners are provided up-to-date budget information that can be rapidly disseminated to clients
Reporting
Features
Flexible, configurable data exports, including pivot reporting
Configurable report templates to support charts and other visualizations
New totals, periods, and KPIs can be configured in the template
Ability to export reports for plan, actual and budget v. actual (Excel and PDF)
Export of visual widgets or dashboards in PDF or PNG
Benefits
Custom reporting to suit clients’ needs
Time-efficient method to create flexible reports
Less effort expended in Umbria report template preparation compared to generic reporting solutions like SQL Reporting Services
Diminished risk of data leakage (profitability info) due to template classification
Want to learn more about Umbria 2019?
Read more about Umbria 2019 from our product brochure.
