Microsoft Teams Governance

Control data chaos and improve your Microsoft Teams
security & governance with Prosperoware CAM.

Microsoft Teams Governance

Control data chaos and improve
your Microsoft Teams security &
governance with Prosperoware CAM.

Teams Governance Is Critical

Microsoft Teams is now used by millions of people to collaborate. From simple collaboration with only chat to complex project delivery – Teams offers it all.

But governing it is critical! Why?

When left ungoverned, organizations experience data chaos & risk from malicious hacks. Hackers gain access to sensitive information, steal and delete data, leaving you without any way to access it.

Microsoft Teams is now used by millions of people to collaborate. From simple collaboration with only chat to complex project delivery – Teams offers it all.

But governing it is critical! Why?

When left ungoverned, organizations experience data chaos & risk from malicious hacks. Hackers gain access to sensitive information, steal and delete data, leaving you without any way to access it.

Challenges: Data Chaos & Hackers Are Here

Chaotic Teams

Allowing end users to create Teams without controls leads to data chaos & confusion.

Where Is My Team?

Teams has limited metadata,
making it difficult to locate content.

Limited Access =
Limited Vulnerability

Lack of organizational processes to
remove access when no longer necessary
increases risk & vulnerability to hackers.

Manual Access Management

Not deprovisioning internal & external access leads to human error and cybersecurity risk.

Move Content Around

For organizations with many repositories such as DMS, you need the ability to move documents
around for optimized collaboration.

Minimize the Data You Don’t Need

Storing data indefinitely can expose you to cyber risk.
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Protect the Data You Need
Minimize the Data You Don’t

CAM is a software-as-a-service (SaaS) platform for adoption & governance of collaboration systems. It enables organizations to provision, classify, protect, move, and minimize data to:

Collaboration Systems

Key CAM for Microsoft Teams Capabilities

Provision from a structured system (CRM, PMS, PPM, etc.) or through a human workflow with approval using a template. Templates for Teams can include Channels, Private Channels, folders in the files tabs, OneNote sections, Planner Tasks, Lists tabs, third party app tabs (CRM, DMS, BI, etc) with standardized naming conventions.

 

Gain the ability to provision internal and external users with role-based access and expiration dates.

Set processes for approval workflows to prevent duplicates and chaos

Apply and track critical rich custom metadata to enhance content location and document context understanding.

Apply role-based permissions with expiration dates for a Zero-Trust security model. Leverage ethical walls and information barriers to enhance security. Detect inappropriate permissions & recertify access with detailed reporting, analytics, & audit logs. 

Sync content between Teams & SharePoint Online with other collaboration systems. Improve collaboration with a variety of options including copying, one-way, or two-way sync for content with the ability to check-in, check-out, or declare documents as records.

Optimize storage costs & decrease risk by archiving, moving, exporting, and destruction of data with trigger-based disposition policies with approval workflows.

Automatically Provision For Any Business Process

Provision from a structured system (CRM, PMS, PPM, etc.) or through a human workflow with approval using a template. Templates for Teams can include Channels, Private Channels, folders in the files tabs, OneNote sections, Planner Tasks, Lists tabs, third party app tabs (CRM, DMS, BI, etc) with standardized naming conventions. ​Gain the ability to provision internal and external users with role-based access and expiration dates.​ Set processes for approval workflows to prevent duplicates and chaos

Classify with Rich Custom Metadata For Business Context

Apply and track critical rich custom metadata to enhance content location and document context understanding.

Protect Data to Minimize Risk

Apply role-based permissions with expiration dates for a Zero-Trust security model. Leverage ethical walls and information barriers to enhance security. ​Detect inappropriate permissions & recertify access with detailed reporting, analytics, & audit logs.

Move Data for Enhanced​Collaboration & Security

Sync content between Teams & SharePoint Online with other collaboration systems. Improve collaboration with a variety of options including copying, one-way, or two-way sync for content with the ability to check-in, check-out, or declare documents as records.

Minimize Data to
Decrease Risk

Optimize storage costs & decrease risk by archiving, moving, exporting, and destruction of data with trigger-based disposition policies with approval workflows.

Build Your Microsoft Teams Governance Knowledge

Check Out Our Educational Resources

A Starting Point for
Teams & Channel Design

Learn the best way to structure Teams & Channels for your projects.

See our Products
in Action

Watch our products in action and learn from our best practices!

Gain More Best Practices
in Our Blog

Learn key lessons about provisioning, governance,and more.

Safely Collaborate Without Chaos
For Microsoft 365 & Other Collaboration Systems

Safely Collaborate Without Chaos For Microsoft 365 & Other Collaboration Systems