Microsoft Teams Governance
Control data chaos and improve your Microsoft Teams security & governance with Prosperoware CAM.
Microsoft Teams Governance
Control data chaos and improve your Microsoft Teams security & governance with Prosperoware CAM.
Teams Governance Is Critical
Microsoft Teams is now used by millions of people to collaborate. From simple collaboration with only chat to complex project delivery – Teams offers it all.
But governing it is critical! Why?
When left ungoverned, organizations experience data chaos & risk from malicious hacks. Hackers gain access to sensitive information, steal and delete data, leaving you without any way to access it.
Microsoft Teams is now used by millions of people to collaborate. From simple collaboration with only chat to complex project delivery – Teams offers it all.
But governing it is critical! Why?
When left ungoverned, organizations experience data chaos & risk from malicious hacks. Hackers gain access to sensitive information, steal and delete data, leaving you without any way to access it.
Challenges: Data Chaos & Hackers Are Here
Chaotic Teams
Allowing end users to create Teams without controls leads to data chaos & confusion.
Where Is My Team?
Teams has limited metadata, making it difficult to locate content.
Limited Access = Limited Vulnerability
Lack of organizational processes to remove access when no longer necessary increases risk & vulnerability to hackers.
Manual Access Management
Not deprovisioning internal &
external access leads to human
error and cybersecurity risk.
Move Content Around
For organizations with many repositories such as DMS,
you need the ability to move documents
around for optimized collaboration.
Minimize the Data You Don’t Need
Storing data indefinitely can
expose you to cyber risk.
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Protect the Data You Need Minimize the Data You Don’t
CAM is a software-as-a-service (SaaS) platform for adoption & governance of collaboration systems. It enables organizations to provision, classify, protect, move, and minimize data to:
- Mitigate data chaos
- Improve system adoption
- Reduce risks related to privacy & cybersecurity
Collaboration Systems
Key CAM for Microsoft Teams Capabilities
Automatically Provision For Any Business Process
Provision from a structured system (CRM, PMS, PPM, etc.) or through a human workflow with approval using a template. Templates for Teams can include Channels, Private Channels, folders in the files tabs, OneNote sections, Planner Tasks, Lists tabs, third party app tabs (CRM, DMS, BI, etc) with standardized naming conventions.
Gain the ability to provision internal and external users with role-based access and expiration dates.
Set processes for approval workflows to prevent duplicates and chaos
Classify with Rich Custom Metadata For Business Context
Apply and track critical rich custom metadata to enhance content location and document context understanding.
Protect Data to Minimize Risk
Apply role-based permissions with expiration dates for a Zero-Trust security model. Leverage ethical walls and information barriers to enhance security. Detect inappropriate permissions & recertify access with detailed reporting, analytics, & audit logs.
Move Data for Enhanced Collaboration & Security
Sync content between Teams & SharePoint Online with other collaboration systems. Improve collaboration with a variety of options including copying, one-way, or two-way sync for content with the ability to check-in, check-out, or declare documents as records.
Minimize Data to Decrease Risk
Optimize storage costs & decrease risk by archiving, moving, exporting, and destruction of data with trigger-based disposition policies with approval workflows.
Automatically Provision For Any Business Process
Provision from a structured system (CRM, PMS, PPM, etc.) or through a human workflow with approval using a template. Templates for Teams can include Channels, Private Channels, folders in the files tabs, OneNote sections, Planner Tasks, Lists tabs, third party app tabs (CRM, DMS, BI, etc) with standardized naming conventions.
Gain the ability to provision internal and external users with role-based access and expiration dates.
Set processes for approval workflows to prevent duplicates and chaos
Classify with Rich Custom Metadata For Business Context
Apply and track critical rich custom metadata to enhance content location and document context understanding.
Protect Data to Minimize Risk
Apply role-based permissions with expiration dates for a Zero-Trust security model. Leverage ethical walls and information barriers to enhance security. Detect inappropriate permissions & recertify access with detailed reporting, analytics, & audit logs.
Move Data for EnhancedCollaboration & Security
Sync content between Teams & SharePoint Online with other collaboration systems. Improve collaboration with a variety of options including copying, one-way, or two-way sync for content with the ability to check-in, check-out, or declare documents as records.
Minimize Data to Decrease Risk
Optimize storage costs & decrease risk by archiving, moving, exporting, and destruction of data with trigger-based disposition policies with approval workflows.
Build Your Microsoft Teams Governance Knowledge
Check Out Our Educational Resources
A Starting Point for Teams & Channel Design
Learn the best way to structure Teams & Channels for your projects.
See our Products in Action
Watch our products in action and learn from our best practices!
Gain More Best Practices in Our Blog
Learn key lessons about provisioning, governance,and more.
