How to Set Up Microsoft Teams as an Intranet

How to Set Up Microsoft Teams as an Intranet 
3 September 2021 · 4 min read
With nearly 250 million monthly active users, Microsoft Teams has quickly become the top virtual collaboration platform for hybrid work. Equipped with collaboration features like chat, calls & meetings, deep integration with the entire Microsoft 365 suite, and the ability to organize projects in Teams and ChannelsTeams allows users to accomplish almost all their daily tasks in a single location.  
Teams has taken its capabilities a step further by allowing integration with your existing systems to create a one-stop-shop intranet.
It is no surprise that Teams is being considered as your organization’s new intranet. In this blog post, you’ll discover the benefits of expanding your Teams environment bintegrating with your existing Microsoft 365 apps and how Prosperoware CAM can help take your Teams experience to the next level.  
Link Your Microsoft 365 Applications with Teams 
We’ve talked before about how Teams can become a secure client portal or extranet to allow safe efficient collaboration between organizations with just few configurationsBut Teams is just as goodwhen used as an intranet for internal collaboration and communication.  
That’s because Teams can seamlessly integrate with your other Microsoft 365 applications to streamline how you initiate and collaborate on projects between teams and departments. Teams can act as the bridge between your individual OneDrive account and your organization’s SharePoint site.
Users can initiate projects and work on them within Word, Excel, PowerPoint etc., and store them in Teams. We recommend users start their projects right from within Teams Channels. Not only does this cut out an unnecessary step in the project initiation process, it mitigates cyber risks by keeping files out of vulnerable personal drives. Since the project exists in Teams – and is stored on the company SharePoint site – other members working on the project can collaborate on the same document from Teams as well.
In each Team or Channel, you have a “Files” section in Teams that allows you to store and access your SharePoint files. This way  users don’t have to waste time re-uploading new content when changes are made. Projects created in Teams are living SharePoint documents that can be edited reviewed by other users – given that they have access to them. For more on how to change user access permissions on Teams, check out our blog post. 
It’s unlikely that you’ll only need the standard Microsoft 365 apps though. We also recommend adding these apps to further add value to your Teams intranet:
OneNote – Allows users to keep shared notes for matters projects 
Planner – Enables the use of tasks to create standardized processes for users & teams. 
Lists – Provides the ability to engage in data collections for due diligence or timeliness 
Dataverse – Allows firms to build no-code applications for different matter types.
Teams can also incorporate applications beyond Microsoft 365. Thousands of third-party apps and bots can be added to your Teams and Channels to further customize and streamline workflows. Did you know that Prosperoware CAM is one of them? That’s right, our adoption, provisioning, and governance solution CAM has an app that plugs directly into your Teams sidebar.
Why integrate your provisioning engine with your Teams intranet? Let’s find out.
Provisioning with the CAM for Teams App 
While Teams is great at facilitating internal and external collaboration, it has its limitations when it comes to provisioning and governance. This is because when users are left to their own devices, they often save files with random naming conventions in locations that are most convenient to them. As more users and projects are undertaken, this practice can spiral into data chaos.
Not only does this create difficulties when it comes to collaboration as users struggle to locate files, but it also increases cybersecurity vulnerabilities as these files can be easily stolen from personal drives.
The solution? Integrate the Prosperoware CAM solution into your Teams workplace.
The Prosperoware CAM for Teams app addresses data chaos & governance issues to mitigate privacy and cybersecurity risks. CAM enables automatic and on-demand provisioning of Teams, Channels, SharePoint sites, OneDrive folders, OneNote, Planner, Lists, internal and external users & groups, and more, with standardized naming conventions and templates to fit simple and complex use cases.
It also does so automatically, allowing your organization to conserve resources and eliminate human risk from the process.  
While provisioning enables the creation of logical places to save data, organizations still struggle to build a strong data infrastructure, which poses a challenge for end-users and risk & compliance officers. Proper governance goes hand-in-hand with provisioning.
Our CAM solution enables the application of rich custom metadata so that end users efficiently locate data, while risk management teams understand its business context across collaboration systems, strengthening security and minimization. This ensures that your data and projects are not only stored appropriately, but given the correct levels of access and oversight.
There’s much more of what CAM has to offer to help you start the next step in your hybrid workplace journey.
Here is what CAM can do for you:
    • Provisioning of workspaces, Teams, Channels, Lists, users & groups, and folders from Project Portfolio Management, CRM etc., or through a human workflow using readily available templates.
    • Rich, custom metadata for project or document context.
    • Unified project directory for content location for end users and risk management teams.
    • Provision automatically or on-demand internal & external users, manage permissions across collaboration systems, and integrate with leading ethical wall systems.
    • Data Loss Prevention (DLP) with activity monitoring and bulk security & metadata changes.
    • Data protection by creating a separate archive of documents to access in case of incidents.
    • Minimize data by setting automatic data disposition policies or apply litigation hold.

Want to see CAM & Microsoft Teams in action?

Want to see CAM & Microsoft Teams in action?

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