How can you use data protection to future-proof your organization?

How can you use data protection to future-proof your organization?
31 December 2021 · 4 min read
The largest ransomware payout in 2021 was $40 million made by an insurance company, setting a world record on ransomware payouts. According to a survey by Cybereason, 46% of victims who submitted a ransom payment got access to their data, but most of it was corrupted.
This just goes to show how future proofing your organization can help mitigate the risk of cyberattacks. Organizations can do that by having a data protection system in place that will keep your data secure and accessible at any moment.
This blog sheds some light on how you can be safer and more secure in protecting your data.
The Need for Data Protection
Data protection is the process of securing digital information while keeping data available for business purposes without trading customer privacy. Data protection is becoming more intricate as the number of devices to monitor and protect expands, and with people working from home and the hybrid model of work being used in the last couple of years, it has become obligatory for organizations to have in place data protection systems to protect their privacy and business continuity and as a result, the whole business.
Everyday work comprises a lot of data, with some of them being less sensitive and a lot of them being more sensitive, exposed, and posing a high risk if they are not appropriately protected.
Most data protection issues come from not having a data protection system in place, while the human factor also plays a key role, with human error being one of the biggest weak points. Not every member of an organization is as well-informed as professionals, and that is the target of cyberattacks, striking one of the weakest points of the system – humans.
Knowing all this, it is essential that an organization sets the system in place and makes sure that human access can only go so far as not to compromise that system.
What Should You Do?
Having data protection systems in place is crucial but ensuring the proper levels of data protection for the right data is a significant undertaking and not an easy task. However, when done, organizations must be sure that a long-lasting framework of policies and processes is provided, which in the future can incorporate other and new elements easily. This means new users, new matters or projects, and new security protocols can easily adhere to the system, maintaining the protection needed for best functionality.
Relying on machines and automated systems is vital because security automation can provide a level of protection the most hard-working human security professional simply cannot. Still, without the human element to provide actionable and consistent security information, the system is not as complete and adequate as it should be.
The human element’s importance keeps being another key point in implementing a successful, secure system that offers data protection. Phishing, malware, ransomware, all target human factor, and 15% of data breaches are caused through misuse by authorized users. Improved user awareness and education are an absolute must, and organizations must have the approach to ensure that.
Zero-Trust Security Model
In hybrid work environments, many companies choose to use collaboration systems like Microsoft Teams to enhance their productivity and collaboration.
As great as Microsoft Teams is for collaboration, it still has its limitations, especially in provisioning, governance, and data security. When providing a logical place to store data, through a provisioning and governance platform, you are creating the foundation for a Zero-Trust strategy.
Once data is in the right place, and metadata is tracked, your organization’s risk management team can easily understand the business context of data and apply relevant security and minimization policies. They can effectively manage access according to a Zero-Trust strategy and set up document archives through Azure or AWS so that they can efficiently access data in case of a breach.
Applying Zero-Trust security across systems for internal and external users requires continuous verification of users and endpoints each time access is needed. Doing that manually and without a proper governance system in place will create massive inefficiency and pose privacy & cyber risks for your organization.
A software solution will be needed to execute the strategy successfully.
How Prosperoware Helps
Prosperoware CAM is a Software-as-a-Service platform (SaaS) for adoption and governance of multiple collaboration systems. It allows organizations to provision, classify, protect, manage, and govern data, mitigating data chaos and reducing risks related to privacy & cybersecurity.
CAM enables organizations to create logical locations for users to place data. It provides rich, custom metadata, empowering users to locate documents, and risk management teams to understand business context in order to apply the right security & data minimization policies.
CAM integrates with Microsoft 365 (Microsoft Teams, SharePoint Online, OneDrive, OneNote, Planner, Lists), iManage, NetDocuments, HighQ, files shares, and more to come.
Here is what CAM can do for you:
    • Provisioning of workspaces, Teams, Channels, Lists, users & groups, and folders from Project Portfolio Management, CRM etc., or through a human workflow using readily available templates.
    • Rich, custom metadata for project or document context.
    • Unified project directory for content location for end users and risk management teams.
    • Gain advanced templating ability to support complex business processes.
    • Provision automatically or on-demand internal & external users, manage permissions across collaboration systems, and integrate with leading ethical wall systems.
    • Data Loss Prevention (DLP) with activity monitoring and bulk security & metadata changes.
    • Data protection by creating a separate archive of documents to access in case of incidents.
    • Minimize data by setting automatic data disposition policies or apply litigation hold.

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