03 Dec Going Hybrid? Learn How Provisioning Can Help Your Team Prosper
Going Hybrid? Learn How Provisioning Can Help Your Team Prosper
3 December 2021 · 4 min read
In the wake of the pandemic, organizations have shifted to a new paradigm. Hybrid work is both the present and future across many industries. Virtual collaboration systems, like Microsoft Teams, have emerged as the powerhouses of hybrid communication and have enabled organizations to rapidly adjust to a generational event like the pandemic.
The rapid shift to hybrid work had its challenges since many organizations needed to have a governance layer over content. By applying a proper hybrid work strategy, organizations can collaborate safely with internal & external users and protect their data from increasing ransomware attacks.
By establishing and enacting proper provisioning strategies, organizations can begin to mitigate the effects of data chaos and cyberattacks.
Read on and discover how you can enable teams to collaborate more efficiently and securely with a reliable provisioning platform.
What is Provisioning?
The way organizations often throw around the term “provisioning,” some users might assume it’s just a fancy way of saying “creating” workspaces, Teams, Channels, and folders. On the contrary, the process of provisioning entails so much more, especially when it is automated.
As many organisations had security and governance measures in place, but these needed to be adjusted to meet the demands of a modern hybrid workforce.
Automatic provisioning leverages technology that integrates with your organization’s source systems — like Prosperoware CAM, allowing your admins to automatically generate the necessary projects or relationships across collaboration systems in a matter of seconds. This process also includes the ability to apply templates and standardized naming conventions across workspaces, folders, projects, etc.
Not only does this apply consistency across workspaces, but it also saves precious time and resources when initiating and saving projects. Don’t forget about the risk reduction as well. Let’s get into that right now.
Mitigating Risk and Data Chaos Through Provisioning
Most organizations start creating Teams, Channels, or workspaces manually, and depending on the complexity of the project at hand, this could take between 15 to 30 minutes. For organizations that work across hundreds or thousands of projects/matters per year, this manual labor is time-consuming, costly, and prone to human error or cybersecurity risks.
While provisioning enables logical saving and storing of data, organizations still struggle to locate and protect it, which poses a challenge for end-users and risk & compliance officers. That’s because most collaboration systems enable limited metadata for their Teams, Channels, or workspaces.
This makes it hard for end-users to locate data efficiently and risk management teams to understand the context. Ultimately, you can’t protect what you don’t know you have.
Provisioning for Teams and other collaboration systems addresses these challenges. With the right technology, organizations can initiate projects/matters across systems in only a few clicks with templates and standardized names.
When paired with the ability to apply rich, custom metadata to projects through a provisioning engine, organizations enable users to locate data faster, and risk teams understand context across collaboration systems. This means that not only will your users know where to store and access files, but your risk management team will also be able to act quickly in the event of a breach or outage and apply the appropriate security policies.
Carrying out these processes on your own can be time and resource-consuming. That’s where Prosperoware CAM comes in, enabling you to tackle your provisioning and governance challenges and much more.
How Prosperoware Helps
Prosperoware CAM is a Software-as-a-Service platform (SaaS) for adoption and governance of multiple collaboration systems. It allows organizations to provision, classify, protect, manage, and govern data, mitigating data chaos and reducing risks related to privacy & cybersecurity.
CAM enables organizations to create logical locations for users to place data. It provides rich, custom metadata, empowering users to locate documents, and risk management teams to understand business context in order to apply the right security & data minimization policies.
CAM integrates with Microsoft 365 (Microsoft Teams, SharePoint Online, OneDrive, OneNote, Planner, Lists), iManage, NetDocuments, HighQ, files shares, and more to come.
Here is what CAM can do for you:
- Provisioning of workspaces, Teams, Channels, Lists, users & groups, and folders from Project Portfolio Management, CRM etc., or through a human workflow using readily available templates.
- Rich, custom metadata for project or document context.
- Unified project directory for content location for end users and risk management teams.
- Gain advanced templating ability to support complex business processes.
- Provision automatically or on-demand internal & external users, manage permissions across collaboration systems, and integrate with leading ethical wall systems.
- Data Loss Prevention (DLP) with activity monitoring and bulk security & metadata changes.
- Data protection by creating a separate archive of documents to access in case of incidents.
- Minimize data by setting automatic data disposition policies or apply litigation hold.