Data Breaches: Get Informed & Plan Ahead

Data Breaches:
Get Informed & Plan Ahead
27 August 2021 · 4 min read
Microsoft Teams has become the leading platform in enabling digital transformation & adoption for hybrid work. With remote work as a result of the pandemic, over 70% of workers are looking forward to more flexible work environments. Per these requests, about 66% of employers are redesigning work to fit hybrid models. A sure signal that hybrid work is here to stay. 
But despite benefits coming from hybrid work, the challenges it brought along have been alerting. Last year saw an uptick in cyber-attacks and hacking related to data breaches. This phenomenon was so prominent that many experts claimed we were living in a “Cyber Pandemic.”  On average, these breaches cost nearly $4 million per attack and – still continue to expose – countless amounts of data records 
With cyber breaches such as SolarWindsMicrosoft Exchange, Pipeline, LinkedIn Hack, and 62% increase in ransomware attacks in 2020, the damages costs as a result of them have been enormous.  
But while the cost of these breaches can be immense, there are steps you can take to plan, contain, and ultimately, mitigate the effects of these attacks. 
Here are four factors to know about data breaches, and what you can do to plan for them. 
Data Context—Bridging the Gap Between Adoption & Governance 
Suspicious looking emails in our inbox have been a rather frequent method of hackers to get into your systems. With subject lines as “BIG DEALS” or “FREE IPHONE”, if we fill out a survey, are about as big of a red flag as you can get. Generally, the best practice when you receive an email that seems fishy is to not open it. A similar tactic should be carried out with company projects as well.
Ransomware attacks are in itself damaging. But what intensifies this damage more is if your organization has no system in place to understand data context. This lack of data context makes it difficult for the risk management team to determine who has access to data, and in return, apply proper data security & minimization policies. As such, users end up having access to all kinds of sensitive data. And at times users even take advantage of those privileges, sharing sensitive content with outside vendors.
A key point to understand is that proper governance starts with applying context to your data. Too often, companies rely on manual contextualization to confirm whether the proper individuals are given access to a project. Instead, a common practice among organizations should be assigning rich metadata to projects across collaboration systems.
Adding and tracking rich custom metadata allows users to quickly search and find their content, improving collaboration productivity. 
Not only that, but it also allows your organization’s risk management team to easily understand the business context of data and apply relevant security & minimization policies. Risk teams can effectively manage access according to a Zero-Trust strategy and set up document archives through or AWS to access data in case of a breach or outage. 
Mitigating Data Chaos Through Provisioning 
Behind every cyber-attack is not always a stealthy spy-like agent. While nation-state cyber-attacks like LinkedIn and the Microsoft Exchange hack are on the rise, the majority of these incidents still come from independent hackers. Most cybercriminals operate with as little as $34 per month. 
Despite the low cost, the damage could be beyond any organization’s ability to recover from. Even a small investment like that can turn around an average of $25,000 dollars for hackers. And with such returns, it’s no surprise that there is an attempted cyber-attack every 39 seconds in the United States. 
More often than not, hackers exploit two of the greatest weaknesses in any organization, human error & disorganization. As organizations use several collaboration systems, they face challenges in applying proper management and governance over data. Users go around saving files wherever they see most convenient to them. While risks management teams fail to locate data. And you can’t protect what you don’t know you have. 
To address these issues, a provisioning strategy is key. Currently the creation of a single team or channel on Teams takes on average 15-30 minutes. When this is done across thousands of projects or mattersit’s time consuming and prone to human error. Couple this with Teams offering limited metadata and cyber security risks are intensified. Especially since users and risk management teams have to spend time checking each document to understand context and secure it.  
With a third-party solution, through provisioning organizations can initiate projects or matters in only a few clicks while applying standard names and rich custom metadata. This way, organizations can provision with standardized naming conventions, adding the project or matter ID in every provisioned item, and adding folder templates for consistent governance. All of this ultimately mitigates data chaos and pulls your organization away from vulnerabilities that leave data exposed.  
Provisioning powers governance! 
Through provisioning, users will know where to save & locate data, while risk management teams can apply consistent security on a Zero-Trust model basis. If a user needs to collaborate on a document in Microsoft Teams with a client, supplier, or vendor, they can do so successfully without the risk of inappropriate access to sensitive, internal documents.
A Data Architecture You Can Trust 
As minimal as cyber-attacks might seem from the outside, the reality is quite different. The damage from cyber-attacks is enhanced even more taking into consideration that they can go undetected for over 280 days before being discovered.
For instance, if a breach were to occur, your organization would have peace of mind knowing that hackers cannot hold data ransom over them because they have that document archive. Not only that, but your organization can still access this data and maintain business continuity.
But there is an efficient and effective approach to mitigate these damages. If such attacks are detected within the spam of a few months, the overall cost from the damage and data loss can be exponentially cut down.
You might say, “this will never happen to me.” But the reality is that it is no longer a matter of if you will be hit, but when.
Prevent this ‘bad day’ by creating an archive of your organization’s most sensitive data in Azure or AWS. In the event of a breach, your organization can use a One-Time Password (OTP) to access these important files and maintain business continuity. For all of this to have the desired effect, security & metadata must be made available in a third-party solution, such as Prosperoware CAM.
It’s not Final Until You Enable Access Management  
The effect of cyberattacks is boosted if the hacked user has access to all the organization data. Can you imagine what that would mean for an organization? Well, you don’t have to because this is a reality for many organizations. Lacking on leveled access to data, users can get their hands on all kinds of sensitive data, and at times even take advantage of these privileges to harm the organization.
To avoid a scenario of this scale, enabling need-to-know security is key. Through this model, users are given access only to data appropriate to their position. Not only does this ensure that users aren’t accessing data they shouldn’t, but it prevents them from haphazardly inviting other external users to join the fray as well.
All of these key factors are pivotal to mitigating the damage from cyberattacks. And we aren’t going to leave you only with those and waste your time & resources searching for a solution that offers these. We have it here, Prosperoware CAM, the power engine to your data security challenges.
How Prosperoware Helps 
Prosperoware CAM is a Software-as-a-Service platform (SaaS) for adoption and governance of collaboration systems. It allows organizations to provision, classify, protect, move, and minimize data, mitigating data chaos and reducing risks related to privacy & cybersecurity.
CAM enables organizations to create logical locations for users to place data. It provides rich custom metadata, empowering users to locate documents, and risk management teams to understand business context in order to apply the right security & data minimization policies.
CAM integrates with Microsoft 365 (Microsoft Teams, SharePoint Online, OneDrive, OneNote, Planner, Lists), iManage, NetDocuments, HighQ, and more to come.
Here is what CAM can do for you:
    • Provisioning of workspaces, Teams, Channels, Lists, users & groups, and folders from Project Portfolio Management, CRM etc., or through a human workflow using readily available templates.
    • Rich, custom metadata for project or document context.
    • Unified project directory for content location for end users and risk management teams.
    • Provision automatically or on-demand internal & external users, manage permissions across collaboration systems, and integrate with leading ethical wall systems.
    • Data Loss Prevention (DLP) with activity monitoring and bulk security & metadata changes.
    • Data protection by creating a separate archive of documents to access in case of incidents.
    • Minimize data by setting automatic data disposition policies or apply litigation hold.

Want to see CAM & Microsoft Teams in action?

Want to see CAM & Microsoft Teams in action?

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