Enhanced Data Security
Firms are under the pressure from cybersecurity risk, regulators, and client demands to secure non-public data and limit access to those who need to know. Unlike ethical walls and information barriers which are dictated by the conflicts or risk process of new matter intake, access levels such as need-to-know are typically determined by the lawyer who ‘owns’ or is responsible for a matter. For inclusionary walls, the conflicts team determines who can have access, whereas in need-to-know security, the partner, or delegate can make that decision. As matter content is stored across multiple systems, managing access becomes more complex; best practice dictates that end users have the ability to request and grant access to matters or individual documents as appropriate. Service desks should be able to support the process.
Determine the Needed Security Level Access for Workspace & Matter Content
Ability to apply different levels of access to workspaces and matter content for the firm, department, specialty group, client, or matter team
Different levels of approval for access requests
Prevents ethical wall violations when granting access
Support for access expiration
Ability to grant or request access to matters and documents for users and service desk
Ability to distribute administration of groups such as department or specialty to designated end users
Leverages groups to avoid refiling
Approval via email reply
Greater Data Compliance Adherence
Reduced risk of unintentional or even unknown data exposure
Improved data security assessment while adhering to the industry-set standard for data compliance
Benefits
Ability to enable pessimistic matter security with minimal impact to the firm
Improved and clear process for handling client security requests
Reduced risk of data exposure from cyber breach
Easier tracking of inappropriate user behaviour
Enhanced data security and privacy
Compliance with industry regulations and client demands
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