Protect confidential information

Privacy and confidentiality concerns—and the fines noncompliance can generate—require more effective control of access to information. As highly searchable electronic files become more ubiquitous, the need to protect confidential information rises to a level of crisis proportions. When workspaces, sites, and files are both easy to secure and easy to find, frustrated lawyers are less likely to store files on their own systems—which is key to managing risk. Prosperoware solutions introduce a new, decentralized model for managing risk. This model allows matter managers to maintain consistent security across multiple systems, including iManage WorkSite, SharePoint, file shares, Time & Billing systems, record management systems—any system that supports Active Directory.

Distribute security rights
Spread the responsibility across the people who know the matter best—the responsible lawyer—and the people who know policies best —the risk manager.

Set multiple information barriers.
Easily establish inclusive, exclusive, rules-based, and contractor ethical walls

Provide metadata and security re-filing rules
Allows firms to determine whether metadata should be updated when a document is moved or to prevent a document from going from a secure location to an unsecured location

Automatically designate the matter owner
Pulls data from your system of record—either your Matter Opening or Time & Billing system to designate the responsible lawyer (or designee) as matter owner, who then:

• Manages the folder structure as work on the matter progresses
• Secures the matter at the document, folder, workspace, or document site level without requiring IT support

Automatically compile a list of custodians

• Aggregates data across multiple systems to compile list of custodians , including document management systems and Time & Billing systems
• Sends notifications (what and why) and documents acknowledgements (read and received) to ensure that the firm has policy-driven audit trails that track communications related to a matter

Map a course to litigation readiness

In the age of eDiscovery, it is vitally important for organizations to have a strategy around how they respond to litigation and investigations. Most electronic content is now easily discoverable in litigation or government investigations. It is no longer wise to simply keep everything beyond its useful life.

Prosperoware helps organizations map a course to litigation readiness and determine a strategy to address the lifecycle of content. Prosperoware combines deep knowledge of enterprise content management with actual legal knowledge and search and workflow technology to help your firm develop a strategic roadmap to the right solution. Now, with Prosperoware solutions, law firms can easily execute legal holds with automated processes and audit trails.

Support a legal hold in WorkSite or SharePoint

• Automates a critical function that is quickly becoming a re-occurring process in light of penalties related to spoliation of evidence
• Minimizes the risk of losing information relevant to an anticipated legal proceeding
• Satisfies the three primary requirements of the legal hold process: hold notification, segregated repository, and ongoing preservation

Low-cost solution for office closures, disaster recovery

Prosperoware offers a low-cost—yet very powerful—alternative to expensive disaster recovery solutions, keeping staff productive when something as simple as a snow storm or delayed flight keeps them from getting to the office. Prosperoware’s web-based application delivers unified access to email and documents, wherever they live, through a browser window. Business continuity is ensured, and the business risks associated with downtime—lost productivity, revenue opportunities, and client satisfaction—are minimized. Prosperoware’s solution also eliminates the need for IT to manage software on personal devices.

Securely manage the consumerization of IT

Prosperoware enables IT organizations in law firms to move quickly to support consumer devices, protect client data and intellectual property, and ensure compliance. Through a web application with a touch interface, Prosperoware gives lawyers secure, anywhere, anytime access to their email and their documents—wherever they live. Lawyers seamlessly navigate email, Autonomy iManage WorkSite, Microsoft SharePoint, and file shares as if they were one application. Whether they’re using a home computer, smartphone, laptop, or tablet, lawyers work in the familiar email and workspace management environment they have at the office. This solution from Prosperoware, which protects sensitive information with world-class security, also eliminates the need for IT to manage software on personal devices.

• Provide seamless, secure access to email and documents
• Navigate email remotely with extended functionality
• Navigate multiple repositories remotely
• Remotely access file shares with ease
• Improve electronic file adoption
• Make it easier to collaborate
• Protect sensitive information with world class security
• Ensure business continuity and productivity