Increase adoption of the electronic file

Basic tools to allow professionals to manage electronic matter files effectively—creating folders, managing security, exporting and deleting files—are frustratingly complex. As a consequence, adoption of electronic files across most law firms is low or shallow. Prosperoware solutions simplify deployment of electronic files across all the firm’s matters, minimizes delays in change processes, and automatically intercepts accidental failure to follow firm policy.

Introduce a variable governance model

• Accommodate the differences between law firms, practice areas, and specific cases as they evolve
• Allow the firm’s risk manager to quickly make changes to default, policy-driven information barriers to implement the degree of flexibility/governance the situation demands

Simplify deployment of the electronic file

• Decentralize and distribute process control and security control
• Allow each practice area to develop a standard list of folder names at the root and subfolder levels
• Put the responsible lawyer (or designate) in control of defining the folder structure for the specific matter against the standards

Overlay the concept of a matter team onto your DMS systems

• Maintain and synchronize members of a matter across multiple systems through an Active Directory group
• Give matter owners unparalleled flexibility in managing teams and tailoring workspaces / sites
• Streamline change processes, such as re-filing, and establish security controls as needed to enforce firm policy

Continuously monitor activity*

• Warehouse audit trail data in an actionable form and mine the data for standard deviations and to flag inappropriate activity
• Set workspace or site quotas and track how much content is put into the system to prevent “data dumping” and to plan for growth in system storage requirements.
• Monitor content that has been reused to set up reward systems

*available for iManage only

Automate the legal processes that fuel your practice and profitability

The electronic file may have become ubiquitous, but there is still a huge gap between the file and the organizational processes that support it. Prosperoware modernizes legal processes by neutralizing the barriers between systems, making them web accessible, and automating them with web 2.0 tools. Prosperoware solutions are agnostic: they surface data wherever it resides—document management systems, Time & Billing systems, file shares—to enable law firms to digitize core processes, such as:

• Pleadings bibles
• File plans
• Closing binders
• Matter contacts
• Task management
• Email search

Seamlessly access email and content from any device

When legal professionals need to work away from the office—or on a device other than their desktop in the office—the challenge is to give them the right level of functionality along with an experience that mimics their office desktop without the burden of using remote-control technologies, such as Citrix and Terminal Services.

Prosperoware enable lawyers to seamlessly navigate email and content repositories in a browser window as if they were one application, replicating the experience they have on their desktops. Our solutions literally transform how work gets done in law firms because lawyers have a single view of client-matter content across multiple systems that is actionable—not just a snapshot in time—anywhere, any time.

• Replicate the email management experience—file, forward, attach documents
• Organize matter information across multiple repositories with ease
• Take specific actions on a document, such as downloading it, without navigating in and out of systems.
• Give lawyers broad latitude in the device they use to access legal matters—including desktops, laptops, iPads, and smartphones
• Give your offices broad latitude in the repository they use to store information, including SharePoint, WorkSite, Exchange, and file shares